How to set up a RSS Reader

For those technically inclined, this may seem a little rudimentary, but I cannot tell you how many times I tell people “I found this article in my RSS reader and I thought you would like it” and I get a blank stare back. My motivation for this article comes from Facebook’s ever increasing privacy violations – I am prepping to get away from the service and I plan on taking everyone with me.

Personally – I don’t need Facebook. I have a website where I can publish whatever I want and control how it is viewed. I know most people don’t want to run their own websites and are perfectly content with Twitter or Facebook, but I want to make sure you can keep in touch with… me!

My own ego aside, RSS feeds are a fantastic way to read news, keep tabs on your favorite musicians, and much more. Another great feature is you can mark them as saved and go back later or even share them with friends in a variety of ways.

For this tutorial, we are going to use Google Reader. Yes, I know Google does some semi-creepy stuff with your data, but at least they don’t force you into sharing things you don’t want to (first week of Buzz aside).

INSTRUCTIONS
Update: Google retired their Reader function several years ago, I currently use Feedly as my RSS reader of choice, most of the other instructions apply.

1. You need a Google account. If you don’t have one, go to Gmail.com and sign up for a new account. If you have a Gmail account, skip to step two.

2. (Updated) Once you have signed up, go to Feedly. You will be see a welcome screen…
Note: You can use your Google account to sign in with Feedly (or you can create a separate login)

3. In the top left side of the screen, you will see a button that says “Add a subscription”. Click on that button…

4. Type your favorite blog or website and then click the add button (SHAMELESS PLUG ALERT!)

5. You will see that once you hit add, the blog or website will be added to your “Subscriptions” section

As you read through the posts, the RSS reader will mark that selection as read and the number of unread items highlighted in bold will decline.

6. By default, Google Reader shows all items in your RSS feed all the time. You can change that setting in the upper area of the article window. By clicking on “Show: New Items” the reader will only display new posts. This can be changed back and forth at any time.

7. At the bottom of each article, there is a control panel that will allow you to star, share, email, and do other things with the post. You can look at your starred items in the left side control panel, there is a “Starred Items” Folder (the same goes for shared items)

8. If you look at the left side control panel, you will see “People that you follow”. Click on “Search for some people”. This will take you to a screen where you can put in your friends Gmail addresses and be able to easily see what they are sharing and visa-versa.

That takes us through the basics of setting up RSS feeds. Have fun finding sites to add to your reader.

Before I go – one last hint. Several websites like LifeHacker and even the New York Times have different RSS feeds formatted in different ways. Some sites only give you the headline of the article, other sites give you the full article. Most sites offer both, but you will have to find the link to the full feed. Don’t get frustrated, you should see an RSS feed icon that looks like this:

That should give you the link to the properly formatted RSS feed. But give it a try, you will get the hang of it very quickly.

Email Best Practices

I have come to realize that a good portion of my life has centered around email. When I got out of college I was assigned to the email support team of my company and quickly became the one stop shop for 40,000 employees email accounts, I did that for four years. I also started a small computer repair shop/consulting firm during that time and did a good deal of small business email configurations. During my time as “Computer Joey” (that was my business’ name if you didn’t figure it out) I also had a chance to talk at schools about technology and how to be safe on the internet. Those talks came to mind when I was building a contact list for my homeowners association. Long story short, I think it would be helpful to list some pointers about incorporating email into your life:

  1. In your email address, refrain from putting any personal information (besides your name) before the “@” sign. Examples of this are: Your birthday (JohnDoe01051975@yahoo.com), your home address number (NancyDoe80@yahoo.com), Any part of your social security number, Don’t include your zip code, don’t include your age, etc.
  2. If you are still in the work force, try to avoid using “cute” email address names like “SweetSk8rgurl@yahoo.com”. If you lose your job you don’t want to put an email address like that on your resume, and checking multiple accounts can get tiresome. On the flip side, if you are retired or close to it you might want to avoid putting hobbies into your email address. Example: “Mustanglover40@hotmail.com” could make you an easy target for an internet scammer. They might find an in by sending you an email about Mustangs or classic cars.
  3. Try to avoid using the email account that your internet service provider’s (Comcast, Verizon) gives you. If all of your friends know your email address is John.Doe@comcast.net and you decide to change service providers, you will lose that address and your friends might not be able to find you. I suggest signing up for a free account at Yahoo, Gmail, or Hotmail. They provide a huge amount of space for free and those accounts tie into to other great free services. My personal recommendation is Gmail but you should check them all out to see what you like best.
  4. Try to avoid forwarding chain letters. If you don’t know what a chain letter is, basically any email that asks you to forward to all of your friends is a chain letter and spammers can use those chain letters to get your email address.
  5. On that note, whenever you are sending out an email to a large group of people, use the BCC feature (BCC = Blind Carbon Copy). There is always somebody in the group who decides to Reply to All and the next thing you know your inbox is full with generic responses, this will eliminate that problem.
  6. You should not use company email for personal use. You can’t control your friends from emailing you something you should not get at work, don’t put yourself in that situation. I would also suggest that students leave their school accounts for school only (it is an easy way to find someone).
  7. Don’t say anything in email that you would not say to anyone’s face. It is easy to form a sense of detachment when you are sitting in front of a computer, remember there is a human being that is going to read that email.

I think that is good for now. Good luck out there on the internet and try to be safe.

Other Useful Email Tips: